Release Notes – GradLeaders

In a continued effort to deliver the most innovative, intuitive, and efficient career service and recruitment products in the market today, GradLeaders has released updates to our platform.

New GradLeaders Career Center Features and Fixes from our March 2025 Release

FEATURES:

New permissionable option to directly email individual Staff, or to batch email a group of Staff. Additionally, provides an Email History tab on the Staff record
New option that enables customers to use either vertical or horizontal radio buttons for fields, based on layout preference for the form / field in question
Enhance GradLeaders API to support automated import / export of company and contact notes data
Enable customers that use Time Tracking an option for users to simply record start/end dates and a total hours for the time period
New setting that enables admins to hide student names on interview schedules in the student UI, thereby making the “request swap” process anonymous
Enable admins to send your GradLeaders surveys to individuals that do not have records in the system
Enables customers using the nSpire AI product to seamlessing integrate the GL job board, enabling job seekers to view nSpire AI resume improvement tips per job
Enable admins the option to move signup activity when promoting a student; also enable admins to “Move Profile,” which simplifies the promotion process
When combinging candidates or contacts, enable admins fill empty profile fields in the destination record with values from the source record
New permissionable option for admins and employers to display the number of times that students have viewed events
Hide the “# Applicants” field from employer Job postings if “Apply by Web” is only Application Method

FIXES:

Ensure that student attendance status is updated correctly when joining a virtual meeting using an external provider
Correct bug that caused existing recruiters to be routed to create a new record, thus reset the recruiter status to default
Update student Profile Wizard to ensure that Last Updated fields are saved as user paginates through the Wizard
Correct error that occurred when admin added a Single Appointment for a student and Virtual Advising Appointments are disabled
Ensure that edits to a student Job Offer correctly update the Offer’s Last Updated Date/Time
Corrected error that occurred when admin edits a single question on a student Profile
Ensure that name customizations to system emails are reflected in admin grid

New GradLeaders Career Center Features and Fixes from our February 2025 Release

FEATURES:

Enable users that exit a survey without completing it to choose between resuming where they left off, or starting over
Update logic on the admin Co-op list page to limit records displayed to only assigned students
New term replacement for Co-op staff type
New variable to inform users when a virtual meeting will be available, should they attempt to join too early
Updates to admin Co-op Semester list to enable basic search, Matched/Selected tabs, and batch updates
New Attendance Type default value of “None” for hybrid events which forces the user to indicate their preferred Attendance Type
New filter to hide inactive Contacts on admin Company Profile Contact tab
New admin Candidate Profile Email Activity tab
New survey for employer Job Applicants list page that can be configured to include student Profile fields
Replace all occurrences of uploaded resume image files with an embedded PDF viewer

FIXES:

Ensure that survery reminders sent manually reflect the correct time zone
Correct issue that caused surveys to be flagged as Completed when user navigates to previous page from final page
Update admin Candidate Profile With Co-op Details Export to display messaging when a semester with no feedback surveys is selected
Correct error that occurred when admin Co-op grid Name Search has no results
Correct survey rules logic to analyze all questions associated with a rule, rather than just the first one

New GradLeaders Career Center Features and Fixes from our January 2025 Release

FEATURES:

Provides job seekers SSO access to the nSpire product, enabling the AI career coach 24/7 to tailor resume to specific jobs, and practice pitch and interviewing skills.

FIXES:

Ensure that the faculty My Co-ops page filters to the correct student set
When sorting questions on GradLeaders External Surveys, ensure questions can be picked up, dragged, and dropped correctly
Correct error that prevented some actions on admin Job Applicants grid from functioning
Remove duplicate columns in admin Co-op Activity grid

New GradLeaders Career Center Features and Fixes from our December 2024 Release:

FEATURES:

More granular permissions to control when admins can reset Co-op Approval Workflows (at step rejection, before Workflow completion, after Workflow completion)
Enable schools that track Alumni among employer Contacts to display a badge on the student Job Board to indicate that the Job poster is an alumnus
Provide student email address as a replaceable variable on all Co-op emails
Label email variables to use program level survey question text
Update Date of Birth question to display Date and parenthetical age in admin View surveys
Enable admins to copy questions on External Surveys
Update logic to change a Co-op’s status to Active so that a linked contact is not required if the Co-op doesn’t include employer feedback surveys
Enable customers with interns in multiple semesters to bulk load Co-op based on the student Profile
Enable admins to bulk update all steps in a Co-op Approval Workflow
Relabel <Start Video Call> button to industry standard <Join Meeting> system wide
Enable admins to search employer records for incomplete Profiles
New badges on admin Co-op Approval Workflow and Feedback Survey records to indicate undeliverable emails and unsubscribed users.

FIXES:

Correct WebRTC race condition that could result in inaccurate meeting duration
Correct page header on student See All Company Jobs page
Correct issue that occurs when WebRTC APIs are congested, causing a single meeting to create multiple rooms
Ensure that logic to prevent duplicate child answers on a question is limited to those with the same parent answer
Correct error that occurred when admin uses <Back> button from an Advising Appointment
Prevent students from sending Job Application emails that don’t contain a title or body text

New GradLeaders Career Center Features and Fixes from our November 2024 Release:

FEATURES:

New permission to hide “Show All/Show Available” filter from employers
New permission that enables admins to view a School Staff Activity tab
New logic to offload Promote activity to a queue, enabling admins to continue using the system
Enable admins to use and save multiple email templates related to Jobs, Workshops, Events, Interviews
Enable admins to look up Workshop attendees/signups by last name
Enable admins to specify different types of documents for students to upload

FIXES:

Prevent signup for an Appointment Block slot if available time is insufficient for Appointment Type
Prevent video calls from continuing indefinitely if window is left open
Enable School Staff who are not admins to view unfiltered list of students
Improve logic and processing time on admin Visit Rounds page
Ensure that incomplete Co-ops, once completed, properly trigger the Approval Workflow
If a day on the admin Appointments Signups Calendar includes no appointments, display full hourly calendar
Ensure that admin Advising Blocks availability respects other Appointment Types when Appointment Type filter is set
Prevent admin from deleting a Recruiter record that is tied to a Co-op
Remove Co-op External Survey deadline enforcement
Prevent race conditions that could occur during student Office Hours signup
Assess admin Interview and Event Swap conflicts at the slot level

New GradLeaders Career Center Features and Fixes from our October 2024 Release:

FEATURES:

Include variables for Co-op Approval Manager contact info in Approval Workflow emails
New screen messages to provide clarity around Access Denied and subscription error messages
New permissionable student Edit function for Co-op Approval Workflows that have been rejected
New variable for Approval Instructions on Co-op Template steps and Approval Workflow emails
New setting that populates Co-op Approval Managers from the Semester, rather than the candidate Profile
New configurable survey to drive columns on admin Appointment Blocks grid. New popup per row that outlines block eligibility
New configurable survey to drive columns on admin Appointment Signups grid
New survey question property that controls if question instructions in not only Print and Edit modes, but also in View mode
New configurable survey to control student eligibility per Co-op Semester
Enable the candidate Notes API to include custom fields
Separate admin candidate Notes permission to distinct Add/Edit/Delete permissions
Allow more flexibility in how students and contacts view Visit dates

FIXES:

Remove character limit on External Survey text boxes
Make Co-op External Survey Date inclusive
Correct Date error on Peer Appointments where language is set to en-IN
Prevent generated HTML from becoming invalid based on included apostrophe
Correct parameter error on Invite Percentage Report by student
Ensure that student Activity Calendar filters out unavailable Workshops
Ensure that Co-op Feedback Survey is not erroneously marked as complete by a failed SurveyMonkey response
Ensure that calendar integration supports events that are updated to All Day events
Ensure that copied External Surveys include all Instruction and Help text
Ensure that admin candidate Add Note action defaults in correct student Profile fields

New GradLeaders Career Center Features and Fixes from our September 2024 Release:

FEATURES:

Enable admins to insert full HTML instructional text on a data input forms and surveys
New configurable survey question type to enable admins to collect an e-signature on any survey form in the system
Enable override of default two column display to a single column for specific candidate and employer surveys
Remove hard coded Major from admin Advising calendar events
Enable certain fields from Co-op employer approval workflow surveys to flow through to the Company Profile
New employer Looker dashboard that includes metrics for their system activity (postings, events, resume DB usage)
Enable variables for Organizer name and email on Peer Appointment email templates
Move student Co-op data to a tab on the admin student Profile page for quick access
Enable a metric for “# of Apply By Web Clicks” in employer view of Job postings
Enable admins and employers to invite people from outside of your system’s candidate and employer contact databases to participate in event
Include “Created by” column in admin view of Mass Email grid
New setting to control available increments for Single Advising Appointment Start and End times
New permission to enable employers to view Company Event student waitlist
Enable admins to email a deep link to a specific Chat channel
New External Survey setting in GradLeaders surveys that controls the recipient’s ability to change a response after completion
New email function that enables admins to select external surveys for inclusion in scheduled campaign emails
Include City and State in student and employer Select Company page
Enable admins to specify student profile fields that can be included in Job posting Applicants tab
Enable students to enter a company URL when entering a new organization for a Job Offer
New “Last Activity” sort on student Recruiter grid and Company Contacts grid
Record an audit trail by logging an IP address for all phases of a Co-op approval workflow
Enable admins to easily delete unwanted student profiles from the system
New Company and Contact Notes survey that enables the admin to specify the fields that display
Enable admins to view recent GradLeaders support tickets from within the system

FIXES

Improve Workshop Signups tab load time
Require free Resume Books to use unique names
Correct date field error that caused Co-op export to error
Ensure that Max Responses value is not reset when editing an external survey
Ensure that system uses Event increment setting when admin confirms an Event Request

New GradLeaders Career Center Features and Fixes from our August 2024 Release:

FEATURES:

Batch email changes to reduce volume of bounced emails. Unsuccessful email recipients will be automatically re-verified every 90 days.
Peer appointment notes can no longer be marked Private, preventing them from being viewed by other Admin users.
Free Resume Books can now filter based on all “Activity Filter – …” search criteria.
Upon survey completion, users can now re-direct to a specific URL per survey.
When using calendar sync, Mock Interviews and Workshops will prevent advising signups for their duration.
Different time increments are now available upon request for Company Event Start/End times. (e.g 5 minute intervals rather than 15).
Expired Resume Books will now be hidden under the “Inactive” filter for a cleaner, more readable list of active Resume Books.
When viewing Employer users, the option to be taken straight to their Contact record as been added.
Co-op exports can now pull data from the Student and employer modules in addition to their normal export function.
“Location” can now be added upon request to Peer appointment calendar notifications when using Calendar Integration.
Co-op Survey dates are now visible to students (e.g Sent date, reminder dates and due dates).
The Admin Document library has been improved greatly to improve ease of use as well as making the managing of visibility easier across the board.
CareerTracker Task reminders have been changed to allow more flexibility regarding frequency.
Job Agent emails now have their own unsubscribe footer template which takes students directly into the system to manage their job agents.
Student advising signups have now been split into Past and future signups to better improve visibility.
The leftmost action button in the Student and Employer modules will now use the your Primary theme color to improve visibility.
The Admin Import tool has been expanded to allow the import of Co-ops.

FIXES

An issue where the confirmation email would sometimes be sent to the wrong advisor.
An issue where duplicate appointments would sometimes be created.
The Job search agent will no longer be stopped by missing permissions if it is set.
Deleting Advising appointments will now remove their associated calendar items.

New GradLeaders Career Center Features and Fixes from our July 2024 Release:

FEATURES:

Provide more accurate delivery status for emails that were not delivered due to an unsubscribe

FIXES

Ensure timely delivery of Advising Candidate Reminder Email
Update Calendar Integration for Advising Appointment sent to Advisor to use Program level text for Profile question “Major”
Ensure that Advising Block timeslot availability takes existing appointments into account
Ensure that responses default properly on a student’s view of a Single Advising Appointment
Correct issue that prevented correct navigation between rows when student views an Advising Appointment from an Advising Block
Ensure that Co-op View Approval Workflow emails are logged to the correct user type
Ensure that Appointment Blocks that are modified by Outlook Integration validate that end date is later than begin date

New GradLeaders Career Center Features and Fixes from our June 2024 Release:

FEATURES:

Provide customers with an option to hide student Profile questions when a student enters an Outcome
Support high-visibility focus highlight on the currently selected object via CSS

FIXES:

Correct issue that occurs during Co-op Semester setup if no Workflow Template exists
Ensure that an employer’s view of student Profiles is based on the currently selected Resume Book
Ensure that student Activity Calendar reflects the correct event type

New GradLeaders Career Center Features and Fixes from our May 2024 Release:

FEATURES:

Provide super admins with the ability to unsubscribe/resubscribe users who have requested such
Enable admins to update Email template names without updating other fields on the template
Enable admins to define a default Approval Workflow template for a Co-op Semester. Additionally, new semester setting that enables the Approval Workflow to begin automatically upon Co-op creation
New page and admin customizable screen message that displays when new required questions are added to the student profile, enabling admins to provide an explanation when students are routed back into their profile after login
Enable configuration of student profile fields onto the Peer Appointment form that will default values from the meeting organizer’s profile
Provide admins with a parenthetical row count of advising appointments within a selected time period
Provide admins with number of “Apply by Web” clicks for a Job. Additionally, display “Application Method” column on admin Job Applicants tab
Provide admins with the number of student views for an OCR Visit / Interview record
Default student calendar view to “My Activities”. Additionally, improve admin and student calendar filters, and display Location for events in the Day view
Enable admins to add recurring emails to email campaigns
Enable students to upload resumes while applying for a school-sourced job without leaving the Application workflow
When students are viewing a list of interviews sorted by Date, enable a secondary sort for Interview Time, providing a true chronological list
Expanded Looker integration to provide admins with data visualization while viewing Employer or Student profiles
Replace older “Guided Walkthroughs” concept. Enables admin to place strategic and helpful popup messages on any page in the system
Enable schools to customize JobMatch filter terms based on student population
Enable admins to customize the screen message on student Hotlist page when JobMatch is enabled

FIXES:

Ensure that admin Workshop Attended Count excludes Waitlisted students
Ensure that a student’s Admin Change Last Update reflects all batch updates
Correct export timeouts that occur when a text field within the export file contains certain HTML characters
Add employer Print and Email permissions to List Applicant and View Application pages
Prevent admins from removing the Advisor flag from School Staff associated with one or more Advising Blocks
Prevent student Profile Last Updated Date from being updated when certain responses are defaulted in, but no responses are actually changed

New GradLeaders Career Center Features and Fixes from our April 2024 Release:

FEATURES:

Enable Peer Advisors/Mentors to set Time Zones on appointments
Include Job/OCR Organization Name on admin Student Signups
Enable admins to mark Saved Email Templates as inactive
Enable admins to edit System Email Template names
On sourced Jobs, provide students with a direct link to the Organization Detail page
Enable students to log their time spent on projects, Co-op, or any other purpose
Enable admins to create Email Campaigns for Staff/Advisors

FIXES:

Update admin Mock Interviews to use default Start Time and End Time values in the Time picker
Ensure that all Events are included in admin exports, regardless of whether an Organization is attached
Enable admins to search for Students based on assigned Coach/Advisor
Ensure that student links to an Organization from a Job respect permissions
Update employer Job Posting page to support multiple responses in Email type fields
Suppress student JobMatch Jobs where an external link to Job Details is not provided
Update student Promote logic to better handle historical signups
Correct error related to setting that drives how long an expired Job should display in the student UI
Update JobMatch to ignore double quotes entered as part of a search criterion